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Flipping Heck! Learning To Be Productive One Day At A Time

Strategies For Improving Employee Efficiency And Productivity

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Strategies For Improving Employee Efficiency And Productivity

Let’s face it: times are tough. We’ve endured the worst public health crisis in modern history. We’ve faced devastating supply chain disruptions that have left store shelves empty and workers sidelined. And now we’re operating under the threat of a deep global recession.

It’s a lot, and our employees feel it. And yet, if you’re to navigate your company through these troubled waters, you need your team to be at its best. But how do you help your employees to become more efficient and productive in even the most challenging of market environments?

Establish A Clear, Coherent Plan

One of the greatest threats to efficiency and productivity is lack of clarity. If your employees aren’t certain about the fundamentals, they’re never going to be able to function effectively. This is why it’s imperative to provide employees with definitive goals and guidelines for the days, weeks, and months ahead.

Help them to establish priorities and to develop a systematic and strategic plan for achieving them. A particularly effective way to do this is by using flowcharts. Flowcharts can lend clarity and simplicity to even the most complex of tasks. It can also ensure that every member of the team understands their particular duties and timelines, as well as the overall chain of responsibility.

This can dramatically improve information sharing, status reporting, and time management across every job function.

Play To Employees’ Strengths

If you’ve had any experience managing people, then you know that every employee brings their own unique strengths, interests, and aptitudes to their work. And if you want to truly spur efficiency and productivity, then you must capitalize on each worker’s particular skill set and minimize the impacts of their weaknesses.

You wouldn’t, for instance, put a math-phobic employee in charge of project accounting. Likewise, you wouldn’t put an advanced degree holder from MIT in charge of the mailroom. By matching duties to skills, you’re going to have a more engaged, higher performing, and more deeply satisfied team on your hands.

Build Relationships

The most effective teams are those that care about and trust one another. That’s why one of the best strategies for boosting work efficiency and productivity may not be about work at all. Instead, it’s about cultivating strong relationships within your team.

Providing your team with ample opportunities to interact and engage with one another outside of the office and the ordinary workday can be an ideal way to help them invest in one another, to care not just about their own success but also the success of their colleagues, the team, and the organization.

Communicate, Communicate, Communicate

When it comes to boosting your team’s workflow, one of the most important things you can do is keep the lines of communication open. So unleash the power of communication tech, such as Microsoft Teams or Slack instant messaging software, to ensure that your employees are in constant contact with you and with one another.

This will ensure that questions are addressed, issues are resolved, and statuses are updated in real-time. And that, in turn, makes for a far more cohesive and prolific team.

Recognize And Reward

While it’s imperative that your employees have the tools they need to work efficiently and a clear set of guidelines to direct them in each day’s work, these assets alone are not enough. Your employees also have to be self-motivated.

Businessman in a suit adjusting a tie

Increasing Employee Productivity With Meaningful Rewards

Good employees are hard to find and are the lifeblood of any successful business. Therefore, keeping your staff around is key to the success of ongoing operations. The cost of losing an employee can be high, but retaining them is relatively simple. All any

This is why it’s vital to consistently recognize and reward high achievers. Ensure that your team knows that their individual contributions are seen and valued. In addition to regularly offering public praise for employee achievements, you might also institute a rewards program to incentivize efficiency and productivity. This might include financial bonuses, gifts, or paid time off.

Rehabilitate Or Remove

Recognizing and rewarding your top performers can be a powerful motivational tool for the entire team. However, sometimes even the most supportive of environments won’t be enough to incentivize an employee.

In circumstances where workers are consistently failing to meet efficiency and productivity targets, terminating the employee may be in the best interests of the team. After all, if your staff sees that one of their colleagues is consistently underperforming without repercussions, sooner or later they’re going to follow suit.

There are few things more demoralizing than watching someone else skate by when you are working hard, doing your utmost, day in and day out.

The Takeaway

Promoting efficiency and productivity in your employees is by no means easy. It requires strategy, effort, and no small measure of empathy. The key is to ensure that employees are operating with clear guidelines, strong priorities, and a strong vision of the path to project success. It also means equipping your employees with the tools they need to succeed, including robust communication technologies to ensure constant communication between stakeholders. Above all, it means recognizing and rewarding high achievers while rehabilitating or removing the underperformers.

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