If you’re a project manager, a business owner, or if the nature of your work has you pulled in several directions on any given day (as most of us are), it would be of great benefit to you and to your team to utilize a project management tool.
Project management software has provided a solution for a number of common problems that arise for those who are handling several projects at once, or for one large multi-faceted project with a number of tasks to accomplish. Most of this software can assist with planning, workflow, and productivity. Here are three reasons you should be using a project management tool.
1. It will dramatically increase your efficiency
Part of your job is to keep things organized to ensure high productivity. Using a project management tool implements a new process into your workday. The more structured and organized you are, the more efficient you can become in accomplishing your daily tasks. You can separate the high priority tasks from the low priority tasks, and it’s much easier to do that when everything is in front of you in an organized space. You’ll also be able to get a better grasp on how long it takes each person to accomplish specific tasks, which will in turn assist you in better management of future projects.
2. It keeps everyone accountable
One of the perks of using project management software is you can assign tasks within the program and share documents, contacts, calendars, and any information pertinent to the project with your entire team. No more disorganized searching for the information – it’s all there for everyone to access. It’s a great tool for keeping everyone up to date on the project while you oversee each person’s progress and prioritize what needs to be done. Some of these tools include a private message system within the software; instead of sending 300 emails that get lost in the fold or ignored, the entire team will easily and quickly be able to communicate through the software. It will also help employees get their tasks accomplished when they see how much the rest of the team is getting done.
3. You can’t remember everything
Even if you think you can, I assure you that something, somewhere is bound to slip through the cracks if you’re relying solely on memory. Even those who are on the ball and completely organized need the structure and the process that a project management tool provides. It’ll especially help your talented but not-so-organized co-workers. With so many balls in the air at all times, the dashboard of the software will become your new best friend.
The easier it becomes to collaborate, the more efficient the team becomes. High efficiency leads to high productivity, and high productivity leads to a better work environment, a more satisfied client, and a more successful business. Implementing these new processes will help you and your team accomplish your goals in a way that just wouldn’t be possible without the help of project management tools.