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How To Schedule Emails When Applying For A Job

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How To Schedule Emails When Applying For A Job

The current job hunting process is much more simplified and conversational than it was a decade ago. It has definitely gotten a lot more hectic and stressful, with the boom in job openings and career paths, but the whole process is a bit more transparent.

As most of the conversations around job acceptance are done via email, it is important to know when and how to approach your prospective employer.

Keeping in mind that your hiring manager would have a lot of applicants to engage with, you need to keep your inquiries to a minimum. However, there are a few obligatory emails that you should probably send out to your prospective employers when deciding to email resume to potential recruiters.

Email For Job Applications

You might not have found your job opening on Indeed on LinkedIn, it may have been the result of networking or just interest in a particular job. However, finding jobs openings outside is tricky because the channel of communication is not established.

No matter what the case is, it is always a good idea to send a concise yet thorough job application with a resume and cover letter. With around 77% of recruiters giving preference to candidates who did send cover letters, it would be a huge error on your part to skip it.

Your cover letter should be the body of your email and mention that you have enclosed your resume. Sending a personalized cover letter is the extra step that will boost your chances of receiving the job.

Respond To Interview Requests

After sending your resume and cover letter, the next step is to set up an interview. Although it is the second step, it is a big step as it will open a new window of transparency and communication between you and the employer, also showing that you are confident enough to be interviewed.

If you don’t receive a response from your employer after you have sent your application, you can email them to ask if they are interested in setting up an interview. More often than not, they tend to reply to the email with the interview request at the desired time.

However, if the employer responds to your application, it will most likely be to set up an interview with you. While doing so, make sure that your email is concise and respectful, only including information like your window of availability to attend an interview.

Follow Up On Job Applications

Nothing could be more frustrating than having to wait for an undecided amount of time to hear back from your employer after your interview. Sending an email to your employer will show that you are interested in the job and that you are eager to have it, which is just the kind of enthusiasm that employers expect from applicants. As a general rule, people wait anywhere from 24 hours to three days before sending a follow-up email.

As per studies, about 90% of employers reply to these follow-up emails right away with a clear answer, be it that the applicant is still under consideration or cold rejection. So, if your recruiter does not reply to your emails, and you have waited a considerable amount of time, it might be time to move onto the next job opening.

However, refrain from sending too many emails as they can seem spammy among the other follow-up emails that your recruiter must have been receiving. Additionally, you need to make sure that your tone and language are perfect and follow the appropriate format.

Start with a friendly salutation and keep the body short and conversational, in the form of an informal inquiry more than an interview question. Keep them within 5-6 lines and wrap it up with a closing sentence saying that you look forward to hearing from them and sign off with your name.

Key Takeaways

In the current job-hunting process, it is completely normal to send emails to your recruiter if you have any doubts about your candidacy. However, you should know when exactly you must move forward with it.

Here are the main scenarios in which you can send an email to your employer:

  • While sending your job application, make sure that you include your resume and your cover letter as the body of your email
  • Either approach your employer with an interview request or respond to one by your employer in a respectful yet concise manner
  • You can wait anywhere from 24 hours to 3 days to send a follow-up email to your employer to ask them what the status of your candidacy is

Open a much-awaited line of communication with your employers and lead a largely stress-free job hunting process by following these solid tips!

About The Author
On a quest to help professionals across the world land their dream jobs, Aditya lives and breathes Hiration - a platform to help job-seekers find their way in the treacherous job market - where he’s a Co-Founder and the unofficial CPO (Chief Problem-solving Officer). He likes to code away his days and nights when he’s not busy disrupting the career space.
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