It’s no secret that technology has transformed the way that companies conduct everyday business. Thanks to new tools, the modern worker can conduct business from an array of devices and from anywhere that has a Wi-Fi connection. However, along with the constant connection these tools build comes an increase in distractions and feelings of being overwhelmed. To help mitigate these feelings, there are plenty of productivity techniques and tools that can help keep even the most hectic of schedules under control. If you aren’t sure what these tools are or what they can do for you, continue reading for tips on how to improve your daily workflow.
While it’s certainly difficult to improve upon the traditional pen and notebook, digital note taking tools serve an important purpose in today’s technology-driven world. As more and more of our work goes digital and migrates to the cloud, it is more useful to have thoughts and notes stores in a unified, searchable place. On top of keeping your notes in one place, digital tools serve another important purpose of allowing you to share or collaborate on notes with others. This can cut down the time spent on writing emails and having conversations to make sure everyone has the same information.
The high demand and instant gratification associated with modern work can often make it difficult for employees to stay on top of everything on their plates. A task management tool can help your teams keep track of how far along a project is, who’s responsible for getting it over the next hurdle and what steps lie ahead. Fortunately, there are many great task management tools on the market today to help manage and simplify your teams’ workflows, such as Trello or Basecamp.
Today’s technology-centered workplace allows for work to get done instantaneously, but leads to a lot of distractions as well. Luckily, there are many tools that can help you stay focused and avoid wasting time. One of the most effective ways to stay focused is by installing a word processor tool to block unproductive apps and websites. On top of blocking these distractions, consider setting a timer and scheduling strict chunks of time to be productive or take breaks.
Managing Customer Relations
Technology tools have increased the expectation of instant gratification for not only workers, but also customers. To avoid constant interruptions from customer calls, which can throw off your entire day’s flow, implement the right call center software. Tools such as interactive voice response and web callback allow you to tackle the call when it’s best for you, without putting customers on hold. This way, you don’t have to rush or change your schedule, and none of your customers feel unattended to or undervalued.
Having documents and resources in various locations can lead to a lot of time wasted trying to locate everything you need to get a task done. Rather than keeping your important information scattered throughout your system, utilize the cloud. The cloud allows you to automatically retrieve virtual documents at any time and safely put them away when you don’t need them. Not only does the cloud make it easier to find documents, but also allows your employees to work outside of the office.
There’s no worse interruption than forgetting your passwords, yet it happens far too often. We know that it’s not safe to use the same password for every site and application, but trying to remember multiple unique passwords seems close to impossible. To alleviate this issue, use a password manager to keep track of these various passwords and also save time not searching for and typing them in every time. This will also keep your passwords safe by protecting them from hackers, should your account be compromised.
What other tools do you find helpful to keep your day on track? Let us know in the comments below.