Human resource departments are the backbone of any business, and their operations significantly affect the entire operations of a business. It is thus important to improve the performance of an HR department as a way of growing your business. Well, one of the best ways to do it is to install HRIS systems. But before implementing an HRIS system in your business, you should know what it is and what you will get in return. In the spirit of helping you make evidence-based decisions, we will provide a thorough breakdown of HRIS. You will know what it entails and how it brings value to businesses.
What is an HRIS?
HRIS stands for Human Resources Information System. It is a centralized solution that simplifies tasks such as data entry, tracking, and information management in HR departments. In simple terms, HRIS is an integration of HR-related activities with information technology. As the name hints, it is used in HR departments to help them to stay organized and manage their work effectively.
What are the benefits of HRIS?
Gone are the days when employers had to rummage through cabinets looking for files. Today, every piece of information can be collected and stored electronically. So, why stick to the outdated ways when you have a Human Resources Information Systems to help? It comes in handy in storing employee demographics and job information. You can collect and store information on the date of birth, gender, contacts, residence, qualification, department, manager, pay rates, benefits selections, off-days, suspensions, demotions, promotions, and others. There is no limit to how much information you can store using the online solution.
2. Easy tracking of information
Unlike the traditional storage of files, with an HRIS, data is placed on a centralized database. This implies that if, for example, you want data of all employees working in the IT department, all you need is to set the parameters and get a full report. This approach saves a lot of time and helps you to make decisions quickly. On the other hand, the traditional approach would consume a lot of time, especially if the files are disorganized. Other times, even when the data is arranged in order, you may be disappointed to find some information missing.
3. Reduces costs
The system will not be provided for free, but it will reduce the cost in the long run. For starters, you will not need filing cabinets, space, security systems, or a record keeper. Even if you will still have paperwork when running your business, the quantity is minute when compared to when you do not have the online solution.
Do you want to compile reports within seconds? Go for a Human Resources Information System. It delivers the information instantly for a smooth flow of operations. When the data is backed up, you can gather it from any location and any time. This is way beyond the olden approach, where if you are far from the office, you would have to wait and compile reports later.
Did you know that every business should have its policies to avoid legal issues with employees and national bodies? Compiling business policies may be challenging, especially if you are new to the idea. However, an HRIS will guide you on how to proceed. Eventually, you will ward off possible legal cases that can be filed by employees.
6. Performance analysis
Do you wish to know how employees are handling their assignments? If you have many employees, inviting each person to the office may consume a lot of time and energy. Instead, use HRIS to monitor the performance. You will be able to see the time and type of assignments to different employees and their delivery time. From such data, you will be able to spot the rising stars and those who are lagging. On another note, you can see the hiring costs and the number of turnovers per year in different departments. Such information is valuable and can show an unrecognized problem.
7. Increased productivity
Since the HRIS system is designed to reduce manual input, it is quite evident that the HR team will be able to deliver more. For example, if you have compulsory questions for aspiring employees, the system can collect resume information, review, and send a report. In that case, the HR or the team will be able to focus on scaling the business to new heights. Also, HRIS eliminates redundant activities that make work less exciting and affect productivity.
All said and done, a Human Resources Information System will offer a wide range of benefits that makes works easy for HR teams. So, it’s perhaps time for to you considered implementing this solution to your HR department.