With digital companies rising, the number of services and products in the technology world has exponentially increased. With the increase in tech-savviness in people, the rates of online frauds and hacking have also increased at the same pace.
There is a lot of data exchange happening in the digital world every second. A lot of confidential information is stored in servers as data and signals, and it is the responsibility of every company to protect this information. If you need help storing, managing, and protecting your data, records management companies like Corodata can help.
Be it a data breach or hacker, confidential company information, and customer data should be protected by all means. There are a lot of ways companies are ensuring that the security is intact, by measures like automated red teaming, using firewalls, etc.
But, despite the measures and hours invested in automated red teaming or investing in a good firewall system, it is essential to elevate a company’s security by educating everyone in the company about the same. Employers are the company’s backbone, and everyone needs to be on the same page when it comes to data security.
No matter how many security precautions are taken in a larger scare, it is of no use if an employer is not aware of the consequences.
An employee’s negligence can pose a great threat to company security. This is the main reason why it is important to educate and inform employees about the importance of data security in the digital world.
5 Security Precautions Every Employee Should Know About
To Be Aware Of The Surroundings
With the rise of remote working, it is crucial to be aware of the surroundings one is working in. This is more important if the employees are working in a public place or a co-working space. Always ensure that you log out from the platforms before leaving your gadgets unsupervised. This applies even if you are going for a minute.
Always lock the computer or the laptop before leaving and pick up the documents or fax them right away after printing them. These habits will be helpful in keeping the documents related to the company safer.
When your employees are remote working you may also want to think about getting them on some form of secure connection through VPNs or residential proxies. These connections allow your company data to remain safe and encrypted while allowing them to work from a location that suits them.
Make Strong Password A Rule
A lot of people tend to keep a single password for all the platforms. Having a single password for social media, work, and personal banking makes it very easy for hackers to get access to all your documents. If you are a company owner, make it a rule for the employees to set a password for their folders.
This password must be strong with a mix of both numeric and alphanumeric characters and must not be used before.
This password must be updated from time to time.
Take Software Updates Seriously
Do not ignore the software update notification. Make sure all the employees are aware of this. Outdated software can expose company data to potential threats. A company with expired software becomes an easy target for hackers.
Educate your employees on whom to approach if they receive such notifications and ask them to track the dates till which the software will be valid.
Have A System Security Plan
SSP is also known as a system security plan, is a set of security practices that are set by a company. This commonly includes training methods, security practices, a response plan to any kind of mishaps.
Have a system security plan in place and train your employees on that.
An SSP document must include all the details about the authorized users and how to control or limit the impact of a security breach.
Having an in-house IT team who is knowledgeable in this subject can help you cut costs efficiently. If otherwise, it is better to hire a consultant.
Educate Employees About Social Engineering
The dictionary meaning of social engineering is the use of deception to manipulate individuals into divulging confidential or personal information that may be used for fraudulent purposes.
Social engineers can gather chunks of information from different sources and assemble it to get more information about the organization.
A social engineer can use information from the employees’ social media profiles to form a frame about the company.
With a fast-paced digital world, it is essential to be aware of potential threats. Understanding and taking the necessary safety precautions will help you protect your company and the people associated with it.