Flipping Heck! A Blog By an Angry Web Developer
Flipping Heck Newsletter - Issue #5 - 15th July 2006

Contents

Welcome
Highlights
Choring!
I'll get around to it later...

Some Recent Posts

Managing Web Projects #7 - Sourcing the team and Managing the Project
Managing Web Projects #6 - The Technical Requirements Specification
Managing Web Projects #5 - The Contract
Managing Web Projects #4 - The Quote
Managing Web Projects #3 - The Pitch
Managing Web Projects #2 - The Workflow
Managing Web Projects #1 - The Brainstorm
Writing good meeting minutes revisited

Join In!

Don't forget to visit the "Flipping Heck" forums where you can discuss productivity issues and the points raised in this newsletter

Enter the Forums and join the community

Flipping Store

Flipping Store

Welcome

Hello All, and welcome to the new subscribers since the last issue.

Firstly, I'd like to take the opportunity to remind y'all about the Flipping Forums, so head on over and share your hints, tips and moans about productivity, motivation and project management.

There have been a few more "improvements" to the website over the past couple of weeks. Firstly I've added the "Flipping Linkers" which is an XML script run from Google Blogsearch and  shows all of the sites linking to a particular post (apologies to Internet Explorer users as I've just noticed that it's a bit broken for you, it'll be fixed shortly!).

Secondly, I've added links to some productivity related books and items on Amazon. In theory if you're in the UK you are served by amazon.co.uk, in America and the rest of the world by amazon.com. Do you have any good book recommendations that no-one should be without? Let us know in the forums (free registration required to post).

Finally I've added a "notify me of replies" to the comments section. I have tested this as much as I can so if you have any problems with it in action on the live site, please let me know.

Comments on the newsletter and website are always welcome and can be sent to me here.

Enjoy, and take it easy

Katy


Highlights

Previously, I have been writing this email by hand using just plain HTML, but the design of it makes this quite awkward. As I'm sure you know from reading my blog, I hate paying for things (unless it involves alcohol or expensive computer chips) so when I stumbled across Nvu I thought I'd give it a whirl.

Built on the Mozilla engine (that runs Safari, FireFox etc.) Nvu is a fully featured WYSISYG HTML editor. So far (fingers crossed as I'm only half way through the newsletter!) it seems to be doing a great job, although switching from "Normal" view to "Source View" caused it to fall over and die.

So, if you're looking for something to knock a little website up in, I'd strongly recommend it. Nvu is Open Source and can be downloaded here.

*Note - I've just finished the newsletter now and the spell check doesn't replace words properly but that's my only gripe!

Also this issue, a couple of website recommendations for you. For the Mac Fanatics amongst you (and I'm slowly being swayed although I don't think I could give up my PC completely) there is Hawkwings. The had previously linked to my Getting Things Done with Thunderbird post which is how I discovered them, They were also highlighted on Lifehack and 43 Folders this week with an excellent post on  Mac Tools for Getting Things Done.

The second website is Focused Performance which I found via my stats as they've linked to my "Managing Web Projects" Series. The site is a good resource for all sorts of project management resources, including the Top 10 sources of Project Failure and Defining Project Success. Two sites rapidly added to my Bloglines Account!

Choring!

Too busing for the tiring tasks

Sorry for the terrible pun, I couldn't resist!

A recent report in my regular newspaper stated that we poor people living in the UK are too busy to keep up with household chores because of work. Well, this isn't surprising as we already work the longest hours in Europe!

The article goes on to say the the average person has 18 unfinished tasks, with 8 in 10 needing to sort the household bills out, almost 75% have an unfinished piece of DIY they need to do and 6 in 10 are ignoring the washing up (can't say I blame them!).

The report, conducted by Credit Card company Visa, states:

"Leading less structured lives introduces a greater amount of flexibility and spontaneity into daily activity".

Do they really think that's the reason? How about the fact I've just worked a 50 hour week and am due to work the weekend as well - don't you think that stops me doing my chores?

It is difficult to maintain a good work/life balance and I think this is one of the reasons why websites like mine and "Getting Things Done" are becoming so popular, in fact one of my most popular posts at the moment is a downloadable shopping list!

As we are pressured into working more hours for less money, perhaps it's important to remember that we should work to live, not live to work...

Got a comment on this? Let us know in the forums.

I'll get around to it later...

I think that maybe the reason people are ignoring chores (as mentioned above) as well as the long hours is just general bouts of procrastination.

Twenty percent of people describe themselves as "Chronic" procrastinators meaning that it controls every aspect of their daily lives. I don't know about you but I find that number frightening.

I have to admit to sudden bouts of procrastination but I've found David Allen's "2 minute rule" has helped greatly (although I have extended this to 5 minutes due to some of the things that I need to get done). So how can we give ourselves a good kick up the backside and start clearing away those nagging chores?
  1. Make a list - seeing things slowly getting crossed off it motivation in itself

  2. Do what you feel in the mood for but do something - Allen talks about choosing "Next Actions" from contexts that fit not only the circumstances and time available but also our energy levels. There's no point trying to mow the lawn if you're struggling to get out of your chair, but you might be able to sit down and do a bit of ironing.

  3. Break up large tasks into smaller, more manageable ones - Instead of "Clean the bathroom", break it up into "Clean the shower", "Clean the toilet" etc. Then it won't seem so horrendous.

  4. If it'll take less than 2 minutes just get on with it! By the time you've agonised over why you're not doing the chore you could have got it done!

  5. Set a time limit - Give yourself an hour to clean the kitchen, when the hour's up reward yourself with a break or if you're that motivated move on to another task!

  6. Change the way you talk - Instead of saying "I really should...", "I have to...", either do it there and then or write it down on your task list. That way it won't be niggling you in the back of your mind.

  7. Be F.A.T - When you get letters, junk etc. in, don't just toss them in the corner to sort out later File, Action, Throw.

  8. Take a timeout - David Allen prefers a "Weekly review" but take 15 minutes at the end of your day to go through your task list and add anything else you're missing. I find this is a brilliant way of clearing my mind before I go to bed and I really do sleep better.

  9. Stop clock watching - time will only go slower anyway. I take off my watch at work and hide it, I hide my taskbar so I can't see the clock in the system tray. If you find yourself clock watching then you'll find an excuse to put something off.

  10. Reward yourself - give yourself a pat on the back or a treat for every task you cross off. One way you could achieve this is to put a pound (or dollar) in a jar for each task completed. At the end of the week you can take yourself out for a nice treat, hooray!
Well, I suppose after that I really must stop procrastinating and do the hoovering/wash the car/clean the bathroom - fun!

Got a comment on this? Let us know in the forums.

Well, thanks for reading. I hope you have enjoyed this issue, and if you have, please feel free to pass it on to your friends and colleagues.

If you are having difficulty reading this email, please visit the online version here.

Featured Posts

Writing good meeting minutes revisited
Getting Things Done with Thunderbird
Get people re-involved: Change the format
Project and Next Action Organisation
Time Management: Procrastination vs GTD and Non-Conditional Scheduling
Organising your desktop
Recover "permanently" deleted items in Outlook
Grocery Shopping Hack: Weekly Shopping Lists
Using Flags and Rules In Outlook 2003 for GTD
Make your blog search engine friendly
My Life Organised and Outlook [argh!]
How to market your blog and keep your readers
GTD with a Pocket PC
Improving Outlook with a custom dashboard
Organising your Digital Photos
Managing Tasks in Outlook
Organising and Managing your DVD collection
What is GTD?